🔥 Featured job: Pollonais, Blanc, de la Bastide & Jacelon is hiring a Legal Secretary in Property & Estates
Full-time, on-site in Port-of-Spain
Job Details
Date posted: Mar 13, 2025
Application deadline: Mar 21, 2025
Job type: Full time
Location: Port-of-Spain
Reports to: Partner
Salary: Not disclosed by employer
*TT$6,500 - $8,500/month is ShortlistHR’s estimated salary for this role based on similar roles in our database
No longer accepting applications
Quick take: Pollonais, Blanc, de la Bastide & Jacelon is seeking a Legal Secretary to provide general secretarial and administrative support to an Attorney in the Property & Estates Department.
The big picture: The firm represents over 100 years of combined legal expertise, formed through the merger of Pollonais & Blanc, a longstanding solicitors’ practice with 80+ years of history, and de la Bastide & Jacelon.
We offer comprehensive civil work, including litigation, serving a diverse client base of local and international entities — from banks and insurance firms to businesses in the oil and gas sector. As Trinidad and Tobago’s designated member of TerraLex, we operate within a globally interconnected legal framework with access to high-quality firms across 250 major cities worldwide.
Why it matters: In this role, you’ll serve as a crucial administrative support to the Property & Estates Department, managing file administration, client communication, and document preparation that ensures seamless property transactions and estate matters.
Go deeper: This position requires superior organisational skills, attention to detail, and understanding of legal processes. In this role, you will:
Open files manually and in Amicus and obtain matter numbers
Acknowledge receipt of instructions and send out searches
Follow up with Title Clerks regarding searches
Type reports on titles and do follow up checks regarding outstanding documents
Liaise with clients including officers at financial institutions, throughout each transaction
Handle queries and correspondence from clients
Schedule appointments and maintain accurate diary
Make arrangements to close transactions
Return all relevant documents to banks and clients
Ensure that all outstanding documents necessary for closing off files have been obtained
Close files and present same to the Supervising Attorney before sending for binding
Enter all other relevant information in Amicus and complete FIU folders
Maintain up to date files and a filing system where files are diarized for regular review
Type general letters and legal documents including deeds
Photocopy or scan various correspondence, documents and other printed matter
Mail, email, fax or arrange for delivery of legal correspondence to clients
Prepare deposit requisitions
Provide estimate of fees to clients
Receive and place telephone calls; take and relay messages on behalf of the Supervising Attorney
Any other related duties that may be assigned
Details: Ideal candidates will embody professional rigour and commitment to exceptional standards. This position requires:
A recognised secretarial certification or acceptable equivalent
At least 5 CXC General passes (including English Language) or equivalent
3 years’ experience in a similar position
Knowledge of deeds and conveyancing
Knowledge of secretarial functions
Knowledge of administrative and clerical systems and procedures such as word processing and records management
Knowledge of practice management software Amicus would be a plus Computer literacy and proficiency in the use of Microsoft Word
Advanced typing and note-taking skills
Excellent interpersonal, customer service and communication skills
Organisational and time management skills
Ability to multi-task and meet deadlines in a fast-paced environment
Ability to use initiative
What Pollonais, Blanc, de la Bastide & Jacelon brings to the table:
Competitive monthly salary
Professional development opportunities
Collaborative work environment
Comprehensive benefits package
Stable, permanent position
Growth opportunities within the firm
How to apply
Email your resume with contact info to jobs@shortlisthr.co by March 21, 2025.